Office Manager - Virtual Assistant (Remote)

Unique Opportunity:

We are looking for a remote Office Manager (Virtual Assistant) who will ensure our operations and community engagement operate smoothly and at best practice. The successful candidate will be integral to helping us achieve our vision by creating a smooth and efficient office to support our activities.

This role is the backbone of our organisation. You will be responsible for managing all office functions of the centre, including our community database, memberships, event bookings, weekly newsletters, systems management, reconciling receipts, supplier coordination, and basic accounting.

This position requires very careful adherence to well-defined work where repeatable results are needed. The work is highly precise in nature and requires very strong attention to detail.

Role Snapshot:

• Responsible for all aspects of the centre’s back-office operations executing its processes and procedures according to policies
• Managing community database (Salesforce), including liaising with members, updating details, and sending reminders where appropriate
• Communicating and responding to relevant member requests by phone and email
• Setting up and booking event packages (Weddings, Bar/Bat Mitzvahs, Venue Hire, Pop-up restaurants, communal dinners, etc.)
• Managing payments, including payroll, processing invoices, online banking payments, communicating with suppliers, requesting quotations
• Managing Receipts, issuing quotations, requesting/confirming payments for paid events, membership dues, donations, and basic daily reconciliation with accounting software (Xero)
• Procurement of all Centre, kitchen, office supplies and services, etc., within a limited budget
• Assisting in the development of weekly community newsletter
• Assisting with the management of website, social media pages, community database and software systems (Salesforce, Google Docs, Canva, Paypal, Stripe, Wordpress)
• Streamlining, documenting, and automating all systems and procedures where possible to drive maximum efficiencies.

Core Hours:

Monday-Friday, 10:00 AM - 6:00 PM (Sydney Time) | 7:00 AM - 3:00 PM (Philippine Time)